Tuesday, July 5, 2016

Asasi ya Uwezeshaji Tanzania,Administration – Finance Jobs in Tanzania



This position is fully responsible for the project billing process, including responding to client inquiries, verifying employee’s chargeable time; in accordance with the established accounting standards and billing policy.
TYPICAL DUTIES:
1. Administration
 provide administrative support,

 maintain office equipment, buildings,

materials and properties,Ø
 keep records of the office supplies, materials and equipment,
Ø
 maintain office premises to provide good working environment,
Ø
 ensure that sufficient water and electricity supply is available in the office and telephone/ internet lines are functional,
Ø
 ensure safety of office supplies, materials, equipment and physical facilities,
Ø
 manage vehicle/motor vehicle movement and arrange for vehicle servicing, maintenance and regular checkup,
Ø
 ensure that the leave records of employees have been maintained and circulated,
Ø
 arrange venue for the seminars and meetings; and provide logistics support,
Ø
 assist the process of performance evaluations of project staff on timely manner,
Ø
 correspond on the various administrative matter,
Ø
 keep liaison with the bank and other government institutions,
Ø
 maintain and update the Project Office filing system,
Ø
 ensure office security system is effectively functioning,
Ø
 supervise the work of Office Assistant
Ø
2. Finance
 collect invoices/bills and make payment ensuring the prevailing financial rules and regulations of Partner NGO
Ø
 keep financial documents and records to meet the organisational and project requirements,
Ø
 report to the financial performance on periodic basis to donor,
Ø
 make advance payment of travel allowance, per diem and travel advance,
Ø
 handle petty cash,
Ø
 reconcile bank accounts and report to Project Management Unit,
Ø
3. Other
 providing accounting services to the concerned, especially the status
Ø of budget and expenditure on quarterly basis or as and when required,
 keeping project staff aware and informed of changes to accounting system/structure/ procedures through training/presentation,
Ø
 managing for purchase of the supplies, materials, equipment and physical facilities,
Ø
 visiting project sites as necessary to facilitate and oversee the field activities,
Ø
 assist the process of financial and project annual audits and;
Ø
 Other responsibilities as directed by Project Director
Ø
SKILL, KNOWLEDGE, EDUCATION AND EXPERIENCE:
• Bachelor’s Degree or some college courses in accounting or business preferred.
• Intermediate to advanced computer literacy, including experience in word processing, spread sheets and accounting software.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Employ problem-solving skills and analysis, and report problems to the Accounting Services Manager, as necessary.
• Strong service orientation.
• Knowledge of the project structure in a client/consultant business environment.

APPLICATION INSTRUCTIONS:
If you believe you are the right candidate for the position, please send your application letter, detailed CV; certified photocopies of academic certificates and transcripts and names and contact details of three referees to the undersigned, not later than 15 July 2016 at 4.30 p.m. to Director, ASUTA, P.O. Box 78012 DAR ES SALAAM or you may send only CV and application letter via our email: asutatz@gmail.com


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