Tuesday, May 17, 2016

Plan International Tanzania,Project Coordinator Jobs in Tanzania



– ECHO Project

Job purpose & summary:
Plan International will implement a new programming in Nduta and Mtendeli camps – Kibondo District – Kigoma Region to engage youth and empowerment them through life-skills training, provision of necessary livelihood inputs/trainings and skills.

To coordinate and ensure the effectiv
e implementation of the ECHO project, the project coordinator will:
• Oversee the activities in Nduta and Mtendeli camps
• Ensure that the project is implemented according to the agreed work-plan, project logframe and within budget limits.
• Ensure compliance with donor and organization requirements, including the child protection policy and the code of conduct for Plan International staff and all its associated partners (local NGOs, consultants, incentive workers, etc.)
• Assist the MEAL officer and manager to establish and maintain monitoring and evaluation system in accordance with donor requirements.
Identify needs and strengthen the capacities of staff, partners and local authorities in key areas of the program.
Dimensions of Role:
Directly reports to ERM
Responsible for the budget of the project with the supervision of the CPiE PSS

Typical Responsibilities – Key End Results of Position:
Project coordination:
• Ensure and oversee the weekly, monthly and quarterly activities’ planning by component
• Work with the CPiE Specialist/PSS to oversee the management of the grant, including timely implementation of planned activities and the appropriate expenditure of funds.

• Work with the finance and administration / logistics / security teams to ensure that project activities and reports are implemented in a timely manner and in accordance with the project logical framework and Plan International and Donors procedures.
• Design and transfer a monthly forecast to the CPiE Specialist/PSS and logistics team to ensure the regular and timely implementation of the activities in the field
• Prepare weekly and monthly narrative reports in time and without delay.
• Prepare regular reports on budgets and expenditures together with finances, keeping track of spending and to propose corrective measures if necessary.
• Oversee the database and ensure it is updated regularly and appropriately.
• Coordinate and supervise the project team in Kibondo and implementation of activities in the field
• Organize and host a weekly program staff meeting
• Ensure proper coordination with other agencies and NGOs
• Liaise between the organization and the local authorities in the areas of Project Interventions
• Enlist the support of the government, NGOs, and community stakeholders.
Capacity building and training:
• Identify needs and design a capacity building program in key areas such as child protection, child rights, monitoring and evaluation in accordance with the requirements of donors
• Provide trainings to Plan and partners’ staff, incentive workers and volunteers and main stakeholders.
• Ensure that the Plan International child protection policy is respected by project staff and by the incentive workers.
Monitoring and evaluation:
• Identify the weaknesses of project activities and propose solutions to strengthen
• Write a monthly report according to the model defined with the MEAL officer and manager, including additional charts and diagrams
• Conduct a baseline study
• Assist the MEAL officer and manager to develop a monitoring and evaluation plan in line with the Donor reporting requirements.
• Assist the MEAL officer and manager to facilitate internal and external evaluations of the project, the use of these opportunities and to encourage the realization of documents, challenges and learning opportunities.
• Preparation of weekly and monthly reports.

Compliance
• Ensure compliance with the Donor and Plan International rules and regulations in all areas including financial management, record keeping, procurement, etc.
• Comply with Plan International policies and procedures
• Ensure that receipts and supporting documents are provided to the Finance Officer in Kibondo, in accordance with the Donor and Plan International requirements.
Community participation
· Ensure the direct involvement of communities in the implementation of project activities
· To ensure the representativeness of Plan International in the project intervention areas
Program development
• Participate in field assessments.
• Promotes and abides by internal policies and procedures including but not limited to: Child Protection Policy, Code of Conduct and mandatory reporting responsibility.

Dealing with Problems:
Resolves problems within established frameworks and through the interpretation of procedures; support is available from more experienced role holders and solutions can be readily checked for accuracy. The post holder needs to be creative and innovative to come up with workable recommendations in the face of a dynamic environment. The holder regularly has to work with external teams and ensure that internal procedures and policies are observed during the process.
Communications and Working Relationships:
· All Program staff under ECHO Project, other donor funded grants, partners and Government Staff
· Finance, Admin, ICT and HR staff as appropriate

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Skills
• Strong verbal and written communication skills in English
• Working knowledge of Kirundi (desirable)
• Ability to build and foster collaborative working relationships with diverse stakeholders including project staff, partner staff, local government representatives
• Ability to monitor project results and expenditures against work plans
• Editing and report writing skills
• Strong facilitation and training skills to supervise the work of the staff involved in this programming
• Strong People Leadership skills: teambuilding, coaching & mentoring of staf

Qualifications and Experience
• At least 4 years of experience coordinating emergency projects within an International NGO
• Professional experience interacting with partners and achieving project outcomes accordingly
• A bachelor degree in relevant areas such as social science/ development studies or equivalent work experience;

Physical Environment and Demands:
Typical office environment with frequent visit to the refugee camps
Level of Contact with Children:
· High level contact, the post hold will require working with children in the refugees camps.

MODE OF APPLICATION
Plan International Tanzania is an equal opportunity employer. Interested and qualified Tanzanians are invited to send their applications enclosing detailed curriculum vitae, certificate copies of relevant education and professional qualifications together with names of three referees, and their contact. Therefore all applications should be sent to recruitment.tanzania@plan-international.orgnot later than 25th May, 2016. Applicants will be shortlisted and contacted as they come in basis.


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