Friday, February 27, 2015

Public Procurement Regulatory Authority Various Jobs Vacancies in Tanzania



The Public Procurement Regulatory Authority (PPRA) is hereby inviting
applications from qualified and experienced Tanzanians to fill in the
vacant re-advertised positions described below:-

1. MANAGER, PUBLIC RELATIONS – 1 POSITION

Reports to: Director, Legal and Public Affairs

Duties and Responsibilities
The duties and responsibilities of the Manager, Public Relations shall be
to:-
Plan,  develop and implement media programmes and campaigns designed to
keep  the public informed about public procurement issues and the
Authority’s  activities in general;
Maintain favorable public image of the Authority;
Establish research methodologies for data gathering to measure public
opinion and determine whether public expectations are met;

Carry out communication research and analysis and provide quality advice to
the Authority;
Design, write and edit public information/ communication materials for
public awareness;
Coordinate  activities of Tanzania Procurement Journal including
supervision of  materials collection for publication, editing and follow-up
printing  process to the printer;
Plan, organize and implement activities that are intended to promote the
Authority’s products;
Write news releases, brief the media, deal with the press inquiries and
organize press events;
To coordinate preparation of sectional budget and monitor and report
expenditures thereof;
Monitor sectional activities and coordinate preparation of the quarterly
and annual progress report of the section;
Carry out performance appraisal of staff of the section and report the same
to the Director;
Ensure preparation and implementation of operational manuals of the
section; and
Perform any other duties as may be assigned by the Director of Legal and
Public Affairs.

Qualifications and Experience
Holder of this position must have:-
Bachelor  Degree or Advanced Diploma either in Journalism, Mass
Communication,  Marketing, Marketing and Advertisement or Social Sciences
with  Communication or International Relations; plus
Master’s Degree in Mass Communication, Communication Science or similar
fields from any recognized higher learning institution;
ICT application skills.

Added advantage
Research skills, general knowledge in procurement issues and Desktop
Publishing Software.

Work Experience
Should  have a minimum of seven (7) years working experience out of which
three  (3) years should be in managerial or leadership position in a
reputable  institution and three (3) years in Public Relations /Promotional
or  Marketing activities in a reputable organization.

Salary Scale: PPRA 10 3

Terms of Employment: 3 years contract, renewable subject to satisfactory
performance and conduct


2. ASSISTANT ZONAL MANAGER – 3 POSITIONS

(DODOMA, ARUSHA AND MWANZA/MBEYA ZONAL OFFICES)

Reports to: Manager Zonal Services

Duties and Responsibilities
The duties and responsibilities of Assistant Zonal Manager shall be to:-
Supervise staff in the Zonal Office;
Ensure  full and correct application of the PPA and its regulations by
causing  to be carried out periodic inspections of records and proceedings
of  procuring entities;
To ensure that contracts are awarded  impartially and on merit and the
circumstance in which each contract is  awarded or as the case may be,
terminated, do not involve impropriety or  irregularity;
To ensure the implementation of awarded contracts conforms to the terms
thereof;
To  monitor the implementation of a system of supporting, checking and
monitoring procurement activities of procuring entities within the
respective zone;
To advise procuring entities on the correct application of the PPA and its
regulations;
To  monitor the extent of corruption in procuring entities within the
respective zone and advise appropriate measures to be taken;
To  coordinate and participate in procurement audits, investigations,
trainings and assessment of the country procurement system, as the case
may be; and
Carry out any other duty as may be assigned by the Manager of Zonal
Services.

Qualifications and Experience
Holder of this position must have:-
Holder  of Bachelor Degree or Advanced Diploma either in Engineering,
Architecture, Law, Materials Management, Procurement and Supply Chain or
Logistics, Quantity Surveying, Business Administration or Economic
Planning or related fields with proven specialization in procurement;  plus
Master’s Degree in similar fields from any recognized higher learning
institution;
Be registered by appropriate professional body for all candidates with
professional bodies; and
ICT application skills.

Work Experience
Should  have a minimum of six (6) years in procurement related activities
in a  reputable institution out of which two (2) years should be in a
senior  position on the similar position.

Salary Scale: PPRA 9

Terms of Employment: Pensionable


3. PRINCIPAL PROCUREMENT OFFICER II- 2 POSITIONS

Reports to: Manager Monitoring & Evaluation and Manager Investigation &
Anti – Corruption.

Duties and Responsibilities
The duties and responsibilities of Principal Procurement Officer II shall
be to:-
Prepare  terms of reference for the consultants for carrying out
procurement  audits and investigations and supervise their performance;
Coordinate  and carryout procurement audits in PEs to ensure the
application of  fair, competitive, transparent non-discriminatory and value
for money  procurement standards and practices;
Coordinate and carryout  investigations on allegations, complaints, and
reported cases of  suspected breaches in the application of PPA;
Review contracts and contracts implementation reports submitted by PEs and
recommend appropriate measures where necessary;
Follow up implementation of audit recommendations or Board Directives;
To review procurement audit reports and investigation reports submitted by
auditors and provide comments for improvements;
Analyse  the procurement audit reports and other collected procurement
information and advice on the performance of the public procurement  system
including capacity building interventions;
Prepare guidelines in respect of procurement audits and investigations;
Assess  the compliance of PEs in the application of PPA, Regulations and
Guidelines issued by the Authority and recommend improvement measures;
Assess  the performance of consultants (auditors and investigators) and
recommend appropriate measures to address any weaknesses (If any);
Advise on policies pertaining to procurement; and
Perform any other duties assigned from time to time by the supervisor.

Qualifications and Experience
Holder of this position must have:-
Holder  of Bachelor Degree or Advanced Diploma either in Engineering,
Architecture, Law, Materials Management, Procurement and Supply Chain or
Logistics, Quantity Surveying, Business Administration or Economic
Planning or related fields with proven specialization in procurement;  plus
Master’s in similar or related fields or equivalent qualification from any
recognized higher learning institution; and
Be registered by appropriate professional body for all candidates with
professional bodies; and
ICT application skills.

Work Experience
Should have a minimum of six (6) years relevant working experience in a
similar position.

Salary Scale: PPRA 8
Terms of Employment: Pensionable 6

4. SENIOR PROCUREMENT OFFICER – 3 POSITIONS
(DODOMA, ARUSHA AND MWANZA/MBEYA ZONAL OFFICES)

Reports to: Assistant Zonal Managers

Duties and Responsibilities
The duties and responsibilities of Senior Procurement Officer shall be to:-
Prepare audit programmes;
Review and analyze reports on procurement activities submitted by PEs to
the Authority;
Review and analyze information on procurement plans submitted by PEs and
recommend improvements where necessary;
Review  and analyze information on tender notices and contracts awards
submitted by the PEs and provide recommendations where necessary; and
Prepare  terms of reference for the consultants for carrying out
procurement  audits and investigations and supervise their performance;
Coordinate  and carryout procurement audits in PEs to ensure the
application of  fair, competitive, transparent non-discriminatory and value
for money  procurement standards and practices;
Coordinate and carryout  investigations on allegations, complaints, and
reported cases of  suspected breaches in the application of PPA;
Review contracts and contracts implementation reports submitted by PEs and
recommend appropriate measures where necessary;
Follow up implementation of audit recommendations or Board Directives; and
Perform any other duties assigned from time to time by the supervisor.

  Qualifications
Holder of this position must have:-
Holder  of Bachelor Degree or Advanced Diploma either in Engineering,
Architecture, Law, Materials Management, Procurement and Supply Chain or
Logistics, Quantity Surveying, Business Administration or Economic
Planning or related fields with proven specialization in procurement;  plus
Master’s in similar or related fields or equivalent qualification from any
recognized higher learning institution; and
Be registered by appropriate professional body for all candidates with
professional bodies; and
ICT application skills.

Work Experience
Should have a minimum of three (3) years relevant working experience in a
similar position.

Salary Scale: PPRA 7
Terms of Employment: Pensionable


5. SENIOR ACCOUNTANT – 1 POSITION

Reports to: Chief Accountant

Duties and Responsibilities
The duties and responsibilities of the Senior Accountant shall be to:
Prepare periodic financial reports on Revenue and Expenditure in accordance
with financial regulations ;
To maintain a budgetary control system and report where there is a need for
requesting budget enhancements or reallocation;
Supervise collection, classification, recording and reconciliation of
accounting data;
Prepare in accordance with accepted accounting principles, the consolidated
annual accounts of the Authority;
Prepare Budget Performance Reports for compilation in the Quarterly and
Annual Reports;
Propose and ensure implementation of adequate controls that will safeguard
the assets of the Authority;
Check  the accuracy and reliability of accounting data maintained in the
computerized accounting system and encourage adherence to prescribed
accounting policies;
Ensure proper filling of accounting documents  like receipts, invoices,
bank statements, bank reconciliation  statements and other accounting
documents;
Control staff imprests  and retirements and ensures that they are issued
and made respectively  in accordance to the provisions of the Authority’s
rules and regulations  as may be amended from time to time;
Maintain a fixed assets register and ledger including computing and posting
of monthly depreciation value;
Prepare Payroll and reconcile with Payroll reports produced from HCMIS by
the Ministry on monthly basis;
Prepare responses to Internal and External Audit queries ;
Perform any other duties assigned from time to time by the supervisor.

Qualifications and Experience
Holder of this position must have:-
Bachelor  Degree or Advanced Diploma either in Accountancy, Business
Administration or Commerce with specialization in Accountancy; plus
Masters Degree in similar fields from any recognized higher learning
institution;
CPA (T) or equivalent qualification;
ICT application skills; together with
Knowledge of any Accounting Software.

Work Experience
Should have a minimum of three years relevant working experience in a
similar position in a reputable institution.

Salary Scale: PPRA 7

Terms of Employment: Pensionable


6. PERSONAL SECRETARY I – 2 POSITIONS
(DODOMA AND COAST ZONAL OFFICES)

Reports to: Assistant Zonal Managers

Duties and Responsibilities
The duties and responsibilities of the Personal Secretary I shall be to:
Type letters and other documents;
Receive visitors, ascertain the nature of their business and relays
information to the concerned officer;
Maintain a diary of appointments, meetings, occasions/events, and
informs/reminds them before and on due date;
Handle  incoming mails for personal attention of the relevant executive
and  ensures that information and correspondences are effectively
circulated  and managed;
Move incoming and outgoing files;
Prepare list of items required by Personal Secretaries;
Prepare meetings and communicate the information to the concerned officers;
Take dictation and transcription accordingly;
Arrange the office of the supported officer appropriately; and
Perform any other duties assigned by the supervisor

Qualifications and Experience
Holder of this position must have:-
Form IV or Form VI Secondary Education Certificate with principal passes in
English and Kiswahili, plus
100/120 w.p.m shorthand in English or Kiswahili and 50 w.p.m.
Typing, tabulation and manuscript stage III,

Secretarial Duties and Office Procedure Stage II or equivalent
qualification from recognized institutions; and

Advanced Computer course certificate.

Work Experience
Should have a minimum of three years relevant working experience in a
similar position in a reputable institution.

Salary Scale: PPRA 3
Terms of Employment: Pensionable 10


7. OFFICE ASSISTANT II – 1 POSITION
Reports to: Manager Administration and Human Resources

Duties and Responsibilities
The duties and responsibilities of Office Assistant shall be to:
Move files and other official documents to respective officers and registry;
Clean offices and surrounding environment;
Move furniture and equipment as required;
Keep safe custody of office property where required and report on repairs
required;
Run office errands;
Collect and deliver mails and documents;
Prepare and distribute tea;
Photocopy documents and letters and distribute to respective
officers/offices; and
Perform any other duties as may be assigned by the supervisor.

Qualifications and Experiences
Holder of this position must:-
Have Secondary Education (Form IV) Certificate and a pass in English and
Kiswahili.

Salary Scale: PPRA 1
Terms of Employment: Pensionable

MODE OF APPLICATION
All applicants should be Tanzanian citizen;
Application  letters should be enclosed with one recent passport size
photograph,  copies of birth certificate, computer certificate, CV
indicating names  and addresses of three reputable referees with reachable
telephone  numbers, certified copies of relevant certificates and academic
transcripts; professional certificates from respective boards.
Testimonials, statements of results and results slips will not be  accepted;

Applicants must indicate the position they  are applying for, on both the
application letter and marked on the  envelope. Applications which do not
indicate the position will be  disqualified;
Public servants who have qualifications and wish to apply should route
their applications through their employers.
Certificates from foreign Universities should be verified by Tanzania
Commission for Universities (TCU)
Only shortlisted candidates will be contacted.

Applications should be submitted to the address below not later than
Monday, 2nd March, 2015.

The Chief Executive Officer,
Public Procurement Regulatory Authority (PPRA),
PPF Tower, 8th Floor
Ohio Street/Garden Avenue
P. O. Box 49,
DAR ES SALAAM

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